Art class software
for the studio where every table is mid-project
Eight-week sessions, a punch pack two siblings share, birthday parties that count their own RSVPs, and refund rules that apply themselves. Cadence keeps the business side as tidy as the paint water isn't.
Last night at your studio
The Wednesday class went virtual for snow week
The link rode the roster and attendance still got marked
Two siblings burned the same open-studio pack
One balance, either kid, and the family watched it count down
A party canceled six days out
Preset C applied itself and nobody had to argue
Eleven yeses by Thursday night
Saturday's supply list read the RSVP column, not a guess
Tuition by the session, studio time by the punch
An eight-week session bills once, an open-studio pack burns down visit by visit, and a birthday deposit follows its own rules. Each shape keeps its own line on the family ledger.
The session on her card, the pack on his
Most systems attach the money to one household account. Cadence attaches it to each child's enrollment instead, so the adults who pay for her can be billed separately. Each parent gets their own invoice for their own share, pays with their own card, and does not need the other one’s login.
- ✓Session tuition splits by the household's percentages
- ✓A class pack can live whole on one card
- ✓Party deposits follow the preset, not a negotiation
- ✓Each payer's page shows their lines and nothing more
The decline dried before the studio opened
When a payment fails overnight, Cadence tries the backup card on file. If the other parent has agreed to cover a missed payment, their card is next in line. Everyone is told what happened before the doors open.
- ✓A failed charge turns into a dated record on the spot
- ✓Retries and backup cards run only as consented
- ✓The front desk inherits answers, not errands
Fall sessions fill first; summer camps carry July while the school-year classes rest.
Do the sessions pay for the paint?
Answered on the screen, not rebuilt in a spreadsheet every quarter.
- ✓This month against the same month last year, so seasonality doesn’t fool you
- ✓Party guests who enrolled in a session, counted as a rate
- ✓“Email me revenue every Monday at 8 a.m.” and it just shows up
- ✓Ask in plain English: “who dropped after their first month this year?”
The month, table by table
Six programs, from Saturday littles to portfolio prep.
Demo figures, not a real studio.
Classes that travel, packs that share
The Wednesday class went virtual, link and all
Snow week moved the Wednesday drawing class online, and nothing else moved: the class link lives on the enrollment, so each family opened the right room with no forwarded email chains. The instructor taught from her kitchen table, marked attendance like any Wednesday, and the session held all eight weeks.
- ✓The link belongs to the enrollment, not an email thread
- ✓Virtual weeks keep the roster and the marks
- ✓The session calendar holds its shape
One pack, two kids, zero arguments
The Costa family bought one ten-visit open-studio pack and both kids burn it: Saturday check-in pulls a punch no matter which sibling walks in, the balance shows on every parent screen, and when it hits two remaining the family hears about it before the desk does.
- ✓Packs share across siblings by design
- ✓Every burn shows on every payer's screen
- ✓Low balances warn the family, not just the desk
Birthday money that behaves like money
A party is a deposit, a headcount, and a supply list. Cadence takes the deposit, counts the heads, and hands the studio a number instead of a hunch.
Eight painters, priced before the cake
The base party covers eight painters, three more joined at the per-kid rate, one family upgraded to canvas, and the smocks go home as favors. Every line landed on the booking parent's card at RSVP close, and the studio bought supplies against a real count.
- ✓Headcount pricing applies itself
- ✓The card is charged at RSVP close, not chased after
- ✓Supplies get bought against a count, not a guess
Family clay night refills the kiln
The monthly family clay night reopens itself with the price, the cap, and the waiver already in place, and regulars grab spots between school pickups. Pieces come back fired two weeks later, the pickup note goes out on its own, and the desk retires the paper sign-up sheet.
- ✓Recurring nights reopen on their own
- ✓Pickup notices fire when pieces are ready
- ✓Nobody at the desk keeps a paper list
Projects that survive an absence
An art class is a project mid-flight, and coverage has to inherit the project, not just the room. The schedule knows who owns it and who teaches it, and treats those as different jobs.
The sub inherited the project, not just the room
When the Tuesday instructor went out, what traveled was the unit itself: week five of clay, pieces at the leather-hard stage, tools listed, and the substitute read all of it the night before. Fourteen kids picked up exactly where they left off, and the kiln schedule held.
- ✓The project file travels ahead of the person
- ✓Parents get a name, not a cancellation
- ✓Week six starts where week five stopped
The owner writes the schedule; the artists teach it
The studio owner holds the master calendar, and the guest ceramicist holds Thursday: she runs her roster, marks her class, and messages her families, and the week she asked to shift Thursday, the ask landed on the owner’s desk as a question. The calendar answered with a yes, on the owner’s terms.
- ✓Her class is hers; the calendar is not
- ✓A reschedule is a question, not an action
- ✓Guest pay sits on the guest’s own line
The studio, minus the paper
A parent watches the pack balance, a kid shows off the kiln photo, an instructor marks a class with clay on one hand.
Parents and artists
Sessions, packs, and party plans together.
- ✓Session weeks and open-studio hours, one view
- ✓The pack balance, updated at every check-in
- ✓Party invites answered with one tap
- ✓Waivers signed before the first apron goes on
- ✓Two payers, each seeing only their own lines
Marked at the table, synced at the desk
Instructors and the desk
Rosters, projects, and the calendar keys.
- ✓Today's classes with project notes attached
- ✓Check-in that pulls the right pack punch
- ✓Coverage offers that carry the unit state
- ✓Permissions that know owners from teachers
RSVPs that count, presets that decide
Eleven yeses wrote Saturday's supply list
The birthday family sent invites straight from the booking, and the studio watched the yes column instead of the phone: eleven in by Thursday, two allergy notes attached by the guests' own parents, canvases counted to match. The party arrived to a table set for exactly who came.
- ✓Invites and RSVPs live on the booking
- ✓Guest parents add their own notes
- ✓The supply list reads the count, not a text thread
Three refund presets, zero arguments
The studio set its ladder once: deposits stay, two weeks out returns the balance, inside seven days returns half. When a party canceled six days ahead, the middle preset applied itself, the refund posted, and the conversation that usually goes badly simply did not happen.
- ✓The policy is three presets, written once
- ✓Cancellations apply the rule instead of opening one
- ✓Families see the ladder before they book
Portuguese on the account, from signup to kiln day
Language is picked once on the account, and every screen, invoice, and pickup notice keeps to it after that.
Read top to bottom, then signed
Cadence translates its own screens and buttons, but not your waivers and forms. That is why Cadence has a multi-lingual form generator, so you can create your waivers in any language you need, because a parent who signs a document she couldn’t read is a document you may not be able to enforce.
- ✓She signs the Portuguese waiver you created, not one a computer produced
- ✓Medical forms and photo permissions work the same way
- ✓Your terms of service stay in English, which is how they stay enforceable
Picked once, kept throughout
Her mother reads the class-pack balance in Portuguese. The studio reads the same account in English. One account, two readers, and every notice arrives dressed for its reader.
- ✓Every notice you send arrives in the reader’s language, from one message you wrote once
- ✓Right to left languages are laid out properly, not bolted on
- ✓The account states its language, so the desk meets it there
Cadence has the languages studios actually need. Nineteen and counting at launch.
Party guests become session kids
Every birthday leaves the studio a table of kids who did not want to wash their hands. The nudge toward a fall session sends itself.
Invoices ignore the mute button
A parent off the newsletter still gets invoices, session renewals, and pickup notices. Billing mail refuses to share a switch with marketing.
Worth checking: one unsubscribe ruling both is how a family misses a renewal.The Monday after a party
Guest families get one note with session times and the smock answer, written once, sent every time.
Segments read live rosters
Message every ceramics family, every pack holder, or every party guest since January, no exports.
A first kiln firing is worth a note
A finished piece, a first session, a second sibling, each can fire the message the studio wrote once.
Ask for reviews on pickup day
The link goes out when the fired piece comes home, not beside an invoice.
Session renewals sell themselves
When fall opens, current families hear first, automatically, with their spots held a week.
The whole studio moves, still wet
Your families, enrollments, balances, and history come with you. Do it yourself with our tools, or hand it to us and we’ll do it for you.
Families and artists
Households, splits, and payer setups arrive exactly as they stand.
Packs and balances
A pack with six punches left arrives with six punches left. Credits hold their place.
Sessions and parties
Class grids, party bookings, and standing workshops come over conflict-checked.
History that matters
Payment history, signed waivers, and enrollment records land searchable on day one.
Staging before live
The import waits in a staging copy until you read it and pick the cutover date.
Or hand us the portfolio
Export from the old system, send the file, and the migration team carries it over with you.
Art class questions, answered honestly
Set your tables in the demo
Arrive with the session grid and the party calendar, and the demo paints with your studio's numbers, not stock ones.