Equestrian software
for the barn that teaches, leases, and shows
The weekly lesson, the half-lease on a good horse, the private before a show: a barn's money has more shapes than most software expects. Cadence bills every shape and keeps every rider's release current while it does.
Last night at your barn
The Tuesday walk-trot spot filled at feeding time
Offered down the list and claimed before the barn lights went off
A 5:15 private asked for Clover on her third lesson day
The book said no and offered Thursday instead
The jump group's Saturday moved indoors for footing
Every family's app knew before the trailer was hitched
A half-lease on Duke started on the first
Two riders, two invoices, one horse, zero phone calls
Lesson billing that knows what a half-lease is
Weekly lessons run monthly, a half-lease runs on its own line, and show weeks add coaching that was not there in March. Cadence bills each piece on its own terms across both parents' cards.
The lesson on her card, the lease on his
Most systems attach the money to one household account. Cadence attaches it to each child's enrollment instead, so the adults who pay for her can be billed separately. Each parent gets their own invoice for their own share, pays with their own card, and does not need the other one’s login.
- ✓Weekly lessons split down the middle, the lease sits where it was agreed
- ✓Show-week coaching can land on a third card entirely
- ✓A canceled lesson credits the card that paid for it
- ✓Each parent reads a clean page: their share, nothing else
The decline is old news by morning chores
When a payment fails overnight, Cadence tries the backup card on file. If the other parent has agreed to cover a missed payment, their card is next in line. Everyone is told what happened before the doors open.
- ✓The no is written down the night it happens
- ✓Retries follow the schedule the barn set, not a hunch
- ✓Morning chores start with the list already short
Summer camp riders convert in September; the dip in August is show season, not attrition.
Which programs carry the barn?
Answered on the screen, not rebuilt in a spreadsheet every quarter.
- ✓This month against the same month last year, so seasonality doesn’t fool you
- ✓Intro rides that became weekly riders, as a rate the barn can read
- ✓“Email me revenue every Monday at 8 a.m.” and it just shows up
- ✓Ask in plain English: “who dropped after their first month this year?”
The month, ring by ring
Every program from first pony to show team, one month's read.
Demo figures, not a real barn.
Waitlists that work nights, records that hold heights
Claimed before the barn lights went off
A family moved barns in March and the Tuesday walk-trot spot they left offered itself down the list at 6:40 that evening. The next family claimed it from the kitchen, paid the deposit, signed the release inside the same screen, and the barn manager read the story over coffee.
- ✓Deadlines run themselves, evenings included
- ✓The release is signed inside the claim, not chased after
- ✓Age rules answer before the barn manager wakes up
Jump heights live on the record, not in memory
Moving up to the jump group is a list of measured things: a steady canter both directions, two-point held through a grid, and a height cleared with a date beside it. Instructors tap the record ring-side, and group placement reads what was written, not what anyone remembers.
- ✓Skills carry dates and instructors' initials
- ✓Placement reads the record, not the lore
- ✓Parents watch the list fill from the app
The schooling show, priced before the braiding starts
A schooling show at the home barn is a dozen small fees per rider. The barn builds the package once, and families sign up from the couch while the office adds nothing by hand.
One rider's show day, four lines
The April schooling show posts as one package with two classes, ring coaching, the office fee, and a stall for the day. Families enter from the couch and pay their own split, and the show money lands beside the lesson month instead of in a coffee can.
- ✓Priced once, entered by families themselves
- ✓Splits follow the household, even at shows
- ✓Scratches refund by the policy the barn wrote
The clinic weekend fills itself
A visiting clinician's Saturday goes up with twelve saddle spots, an auditor rate, and the release her clinic requires. Ride times publish when the list closes, payment cleared up front, and the office answers almost no phone calls about any of it.
- ✓The cap closes the list, not a phone call
- ✓Auditor and rider rates run on one page
- ✓Outside forms attach and get signed like any waiver
Coverage that knows who can teach what
A jump lesson cannot go to just anyone. When an instructor is out, the offer goes only to the names cleared for that group, and the first yes holds it.
Cleared for the grid, free at five
When the Thursday instructor goes down with the flu, the jump group's offer reaches exactly two people, the ones cleared to teach over fences and free at five, and one of them takes it from the tack room. The walk-trot families notice nothing except a different voice in the ring.
- ✓Over-fences clearance is a gate, not a note
- ✓The audience is cleared-and-free, no one else
- ✓Claims lock the lesson the moment they land
Feed shifts clock before sunrise
The dawn feed shift clocks in at six, while the arena is still dark, at the barn rate, and the same person teaches two lessons that afternoon at the teaching rate. Every hour lands against the shift that owns it, and the week reconciles itself before payroll ever opens.
- ✓Barn work and ring work carry their own rates
- ✓An hour with no shift attached gets flagged, not filed
- ✓Payroll opens on a week already settled
One app from tack room to kitchen
A parent reads the lease invoice, a rider checks Thursday's ride time, an instructor marks the skill list. Same download, different screens.
Parents and riders
Lessons, the lease, and every release, one glance.
- ✓Lesson times and ride assignments on one calendar
- ✓The half-lease line beside the lesson month
- ✓Releases signed on the phone before the first ride
- ✓Where she sits on the list, checked from home
- ✓Show packages entered and paid from the couch
Marked at the mounting block, synced at the office
Instructors and the office
Rosters, records, and the horse's day.
- ✓Today's lessons with each roster and horse list
- ✓Skill checks tapped ring-side as they happen
- ✓Coverage offers for the groups she is cleared for
- ✓Clock-ins that know feed shift from lesson hour
The private that checks the horse's day
Four moving parts, one booking
A private lesson at a barn is a rider, an instructor, an arena slot, and a horse with a workload, and Cadence refuses the booking unless all four line up. Clover already carried three rides that Tuesday, so the book offered Thursday, and nobody found out at the mounting block.
- ✓Horse workload is a rule the book enforces
- ✓Standing privates renew without anyone asking
- ✓The book says no early and offers another slot
The release rides along with the booking
The moment a private lesson lands on the calendar, the liability release goes to the rider's family by itself, and an unsigned release keeps the lesson flagged until it isn't. New waiver season means one update at the office, and every family signs the current version, not last year's.
- ✓Bookings send their own paperwork
- ✓Unsigned means flagged where the instructor sees it
- ✓A new version retires the old one everywhere at once
Dutch on one account, kept for good
The language is chosen once per account, and every invoice, reminder, and screen honors the choice afterward.
Signed with nothing lost in translation
Cadence translates its own screens and buttons, but not your waivers and forms. That is why Cadence has a multi-lingual form generator, so you can create your waivers in any language you need, because a parent who signs a document she couldn’t read is a document you may not be able to enforce.
- ✓She signs the Dutch waiver you created, not one a computer produced
- ✓Medical forms and photo permissions work the same way
- ✓Your terms of service stay in English, which is how they stay enforceable
Chosen once, honored everywhere
One family reads the half-lease line in Dutch. The barn manager reads the same account in English. One ledger, two readers, and every reminder arrives in the language its reader picked.
- ✓Every notice you send arrives in the reader’s language, from one message you wrote once
- ✓Right to left languages are laid out properly, not bolted on
- ✓The account carries its language, so the office opens it that way
Cadence has the languages barns actually need. Nineteen and counting at launch.
The intro ride does its own follow-up
Every birthday pony ride and intro lesson leaves a family halfway to yes. The follow-up goes out on schedule without anyone at the office remembering it.
Invoices ignore the unsubscribe button
A parent who mutes the newsletter still gets invoices, lease renewals, and show deadlines. Money mail rides its own rail.
Worth checking: systems that hang billing on the marketing switch let a muted family miss a lease renewal.The pony party gets a Tuesday follow-up
Birthday guests get one note with the intro-lesson times and the walk-trot schedule, written once, sent every time.
Segments come off the roster, live
Message every lease family, every show-team parent, or every intro from March, without exporting a thing.
A first canter is worth a note
First canter, first show, a year at the barn, each can trigger a message the office wrote one time.
Ask for reviews after the good days
The link goes out after a show weekend or a move-up, not after a billing reminder.
Clinic weekends fill from the list
Visiting-clinician dates post a page, take saddle and auditor signups, and remind everyone themselves.
Everything arrives: riders, leases, releases
Your families, enrollments, balances, and history come with you. Do it yourself with our tools, or hand it to us and we’ll do it for you.
Families and riders
Households, splits, and who pays for which line arrive exactly as they stand.
Leases and balances
A half-lease in month six arrives in month six. Credits and plans keep their footing.
Lessons and standing privates
The weekly grid, the horse assignments, and every standing private come over conflict-checked.
Releases and history
Signed releases, payment history, and skill records land searchable on day one.
Staging before live
The import waits in a staging copy until you read it and pick the cutover date.
Or hand us the reins
Export from the old system, send the file, and the migration team walks it in with you.
Equestrian software questions, answered straight
Walk your own barn through it
Bring the lesson grid, the lease list, and the horse roster, and the demo answers with your barn instead of a pretend one.