Baseball academy software
that runs the softball side too
Winter lives in the cages and spring lives on two fields, baseball on one, softball on the other. Cadence carries both programs on one ledger, splits any fee across two households, and keeps every roster true as families come and go.
Last night at your academy
The Tanaka invoice went out in Japanese
Set once on the account, honored on every bill since
A 12U offer expired at Thursday 6:00
It rolled to Booker's family on its own clock
A glove order landed from the app at 9 p.m.
Charged to the account, shelf count down one
December's cage camp closed out
Nineteen of its families are on spring rosters today
Baseball money, softball money, one clean ledger
Two programs mean twice the fee types: season money, cage blocks, gear, lessons. Cadence keeps each one on its own line and each payer on their own invoice.
Her season, split two ways
Most systems attach the money to one household account. Cadence attaches it to each child's enrollment instead, so the adults who pay for her can be billed separately. Each parent gets their own invoice for their own share, pays with their own card, and does not need the other one’s login.
- ✓Percentages, or whole fee types, cages to one home and the season to the other
- ✓A grandmother can fund her gear and only her gear
- ✓Every payer's charges carry that payer's own authorization
- ✓Boosters pay the academy straight, off any family's bill
A card dies at night, the ledger heals by morning
When a payment fails overnight, Cadence tries the backup card on file. If the other parent has agreed to cover a missed payment, their card is next in line. Everyone is told what happened before the doors open.
- ✓A bounced draft reads failed the day the bank fails it
- ✓Your returned-payment fee posts by your written policy
- ✓Nobody swings all winter on money that bounced
The post-summer easing shows against last year's same easing, which is what makes it calendar and not churn.
Are both programs growing?
Answered on the screen, not rebuilt in a spreadsheet every quarter.
- ✓This month against the same month last year, so seasonality doesn’t fool you
- ✓The cage-camp-to-roster rate, December to spring, computed from attendance
- ✓“Email me revenue every Monday at 8 a.m.” and it just shows up
- ✓Ask in plain English: “who dropped after their first month this year?”
Tee ball up through travel, in dollars
Both sports' programs side by side, each with its monthly take and the combined month.
Demo figures, not a real academy.
Winter cages to spring rosters
Thursday 6:00 did the deciding
Thursday at 6:00 the offer on the 12U baseball spot expired, and the ledger did the rest without a meeting: Emmit's family had passed, Booker's family inherited the offer with a fresh deadline, and the vacancy the Vickers family left in February stayed visible the whole way.
- ✓Deadlines decide, meetings don't convene
- ✓Each family sees the line move in real time
- ✓The age rule speaks before any offer does
Tuesday 5:48, and three people knew
Marlowe joined 10U softball at 5:48 on a Tuesday, and by 5:49 the fact had found the three people whose job it is to know, each holding the roster photographed at 5:48, nine of twelve. No forwarding happened. When a family exits, the same picture-taking happens on the way out.
- ✓The fact travels itself, in a minute
- ✓Every notice is stamped with its roster
- ✓Exits get photographed too
Season fees settled before the cage season ends
The spring season prices out in January, the winter cage block prices out in October, and neither one hides inside tuition. Families see the number before the number is owed.
January knows what May costs
The spring season prices out while the players are still in the cages: registration, three tournament weekends, coach travel, and the uniform order, per player and per home. Every family commits to a known figure, and a fourth weekend added late moves every share together.
- ✓The May number exists in January, in writing
- ✓Splits run per line, uniforms one way, travel another
- ✓Late additions reprice every home in the same minute
Cage blocks and camp weeks, self-running
A winter cage block, a Saturday hitting clinic, and a June camp week each go up with dates, price, cap, and waiver attached, and enrollment runs itself from the family's couch: sign, pay, confirmed. The renters and one-week guests those programs attract cost you nothing on pricing.
- ✓Signup through payment, no desk involved
- ✓Every block posts its own waiver and terms
- ✓Guests and renters bill you nothing
One coach down, both programs still covered
The staff crosses between baseball and softball all week. When one of them drops a session, the answer is already sorted by clearance and by program.
A choice, not a scramble
Renfro can't make Thursday, and the fix arrives shaped like a choice instead of a scramble: Baxter, cleared and open, straight in, or Lutz down to the 10U group with Ozuna stepping to 12U softball. One tap picks, both programs' boards update, and the families hear it as a done thing.
- ✓Two vetted options beat one frantic phone tree
- ✓Cross-program slides count as a single tap
- ✓Families hear a decision, not a scramble
Open one file, get the whole answer
Open Gene Baxter's file and the whole answer is there: SafeSport through 2027, background check current, first aid dated, one record honored by the baseball schedule and the softball schedule alike. Let anything lapse and both schedules quietly stop offering him until the date turns green again.
- ✓One file answers for both programs
- ✓A lapse stops offers without a meeting
- ✓Green restores the moment the renewal posts
Dugout to driveway on one download
Her mom checks the balance, he checks his sessions, the coach checks two rosters, and everybody opened the same download.
Parents and players
The calls the office used to take, answered in her mom's pocket.
- ✓Season and cage fees with the plans behind them
- ✓Both kids' schedules if the family runs both programs
- ✓Absences reported, makeups requested, from the bleachers
- ✓Waivers and registration signed on the phone
- ✓Gear orders landing on the family account
Roll taken from the dugout
Coaches and the office
Roll, rosters, and today's schedule from the dugout rail.
- ✓Attendance from the dugout, offline when the field has no bars
- ✓Clock in and out at the building
- ✓Both programs' sessions and any coverage asks
- ✓Emergency contacts one tap off the roster
Cage rentals, withdrawals, and waivers
One cage week back, by the posted terms
The Pelletier family drops week two of the winter cage block, and the posted terms do the whole job: the withdrawal fee applies itself, the remainder returns as the credit you configured, and the corrected invoices reach both households while the desk's involvement is a single approval.
- ✓Posted terms decide, the desk confirms
- ✓Credit or refund is chosen once per block
- ✓Split homes each see their own corrected invoice
Registration in the family's own language
Your registration packet and waiver live once per language your families read, Japanese, Spanish, Polish, each version yours rather than a translation feature's, and every family signs the one written for them. Signed status and language sit together on the account where the desk works.
- ✓Every version is authored, none machine-made
- ✓Families sign the form written for them
- ✓Signed and unsigned read from one screen
Japanese for the family that reads Japanese
The product in each person's own language, chosen account by account, no translate button involved.
She understands what she signs
Cadence translates its own screens and buttons, but not your waivers and forms. That is why Cadence has a multi-lingual form generator, so you can create your waivers in any language you need, because a parent who signs a document she couldn’t read is a document you may not be able to enforce.
- ✓She signs the Japanese waiver you created, not one a computer produced
- ✓Medical forms and photo permissions work the same way
- ✓Your terms of service stay in English, which is how they stay enforceable
One account, one language, honored
One softball mom reads the season invoice in Japanese. The dad beside her reads his in English. The assistant coach keeps his admin screens in Spanish. Same building, three settings, and every invoice, reminder, and app screen keeps each person's choice.
- ✓Every notice you send arrives in the reader’s language, from one message you wrote once
- ✓Right to left languages are laid out properly, not bolted on
- ✓The account carries the family's language, so the office starts in it
Cadence has the languages academies actually need. Nineteen and counting at launch.
Winter camps that fill the spring rosters
Every January camp roster is a list of spring prospects. This is the part that works that list without a second subscription.
Muting promos mutes nothing that matters
A mom off the newsletter still gets her invoices, rainout notices, and schedule changes. The business channel is its own wire.
Worth checking: a single unsubscribe switch usually means paying for a second sender later.Two programs, one voice, your voice
Your logo and colors drop into your own layouts, and any automatic message rewrites until it sounds like the academy and not the software.
The prospect list keeps itself honest
The family from December's cage camp is a spring lead. The player who aged out last summer is not. Cadence sorts that from its own records.
Evaluation fees that convert to credit
A small charge on tryout night becomes first-month credit the day she joins a roster. Committed families come out even; the shoppers move on.
The rainout text costs the academy nothing
App and email notices ride free, and text or WhatsApp stands by for the afternoon both fields flood, with nothing billed to families.
Camp week to roster spot, measured
Which cage camp, which coach, which hour actually produces rostered players, read from attendance rather than remembered from meetings.
Move both programs without dropping a record
Your families, enrollments, balances, and history come with you. Do it yourself with our tools, or hand it to us and we’ll do it for you.
Move in the winter, live by tryouts
Send the export and both programs come back migrated at no charge, or drive the guided importer yourself. Nothing goes live until you have read it.
Tryout week is free of charge, literally
Enrolled players are what pricing counts. Tryout signups, cage renters, and camp guests stay off the meter.
Worth checking: record-count pricing makes January the most expensive month you have.No surcharge finds a family's card
The processing is the business model, so checkout carries no extra line. Posted equals paid.
Worth checking: free tiers tend to bill the percentage to the family paying.Email comes standard, not bolted on
Announcements, camp pushes, and every automatic message write and send from the login that already runs billing.
The 2024 winter block is still on file
Who coached the 12U cage group two winters back is a dated record, because changes stack instead of overwrite.
Cages to rosters, one login wide
Billing, both programs' rosters, seasons, cage rentals, waivers, camps, and email under one roof.
Answers for baseball and softball directors
See it with both programs loaded
A walkthrough loaded with a baseball program and a softball program at once, on your seasons and your fee sheet.