Pickleball software
for the club where every session has a line
A pickleball club sells the same hour four ways: a junior clinic, a punch-card visit, a drop-in, a court rental. Cadence bills each one correctly and reports them all in the same place.
Last night at your club
The 6:00 open play capped at sixteen paddles again
Two drop-ins paid at the door and one punch card ticked down
A junior clinic spot opened at 5:40
Claimed off the list by 5:52 while dinner was cooking
The Friday social posted at noon
Half full by close, waiver and payment inside the signup
A demo paddle went home for the weekend
It came back Monday as a sale on the family account
Four ways to sell an hour, one ledger
Clinic tuition runs monthly, a punch card burns down visit by visit, a drop-in pays at the door, and all of it lands in the same report the owner reads.
The clinic on one card, the punch card on another
Most systems attach the money to one household account. Cadence attaches it to each child's enrollment instead, so the adults who pay for her can be billed separately. Each parent gets their own invoice for their own share, pays with their own card, and does not need the other one’s login.
- ✓Junior clinic splits by the household's percentages
- ✓A grandparent's card can own the punch card outright
- ✓Drop-ins ring to whoever is standing there paying
- ✓Each login reads its own balance only
The decline resolves before the nets go up
When a payment fails overnight, Cadence tries the backup card on file. If the other parent has agreed to cover a missed payment, their card is next in line. Everyone is told what happened before the doors open.
- ✓A failed charge is a failure on record that night
- ✓Backup cards fire only where consent was given
- ✓The desk opens to answers, not mysteries
Winter is indoor season and the line shows it; summer holds because the juniors keep their clinics.
Does open play pay for the lights?
Answered on the screen, not rebuilt in a spreadsheet every quarter.
- ✓This month against the same month last year, so seasonality doesn’t fool you
- ✓Drop-ins that became punch cards that became clinics, counted
- ✓“Email me revenue every Monday at 8 a.m.” and it just shows up
- ✓Ask in plain English: “who dropped after their first month this year?”
Clinics, cards, and the door
Junior programs and adult sessions, six lines on the month.
Demo figures, not a real club.
Lists that fill a session, cards that bill like tuition
Gone at 5:40, filled by 5:52
A family canceled out of the 6:00 junior clinic at 5:40 and the list handled the next twelve minutes: an offer with a short fuse went to the first name, the second name got it when the fuse burned, and the desk watched it happen instead of making it happen.
- ✓Offer fuses fit the timescale of a session
- ✓Payment clears inside the claim itself
- ✓The desk spectates instead of brokering
Cards and drop-ins, billed like they belong
A ten-visit punch card sells online, burns down at the door with a tap, warns the family at two visits left, and refills itself if they said yes to that. Drop-ins ring the same way, and every visit lands in the same revenue report tuition lands in.
- ✓Visits report beside tuition, not off in a side system
- ✓Refills happen by consent, not by surprise
- ✓The owner reads one revenue picture, not three
The Friday social runs its own signup
Round-robin socials, junior jamborees, and skills-and-drills nights are the club's heartbeat. Each one posts once and runs its own list, money, and waivers.
The junior jamboree, one tap deep
The spring jamboree posts as a single package: registration, the event shirt, lunch, and a mini-clinic with the visiting pro. Families tap the one price and pay their own split of it, and the club counts signups on a screen instead of cash in a shoebox.
- ✓One price, split like everything else splits
- ✓The cap closes signups by itself
- ✓Refunds follow the policy the club posted
Socials that post themselves monthly
The first-Friday social repeats without being rebuilt: the page carries the date, the family rate, the guest rate, and the waiver, and it reopens each month on its own. Regulars book in seconds, guests sign once, and the club prints nothing.
- ✓Repeating events rebuild themselves
- ✓Guest waivers survive to the next visit
- ✓Money clears before the first serve
The morning clinic finds its coach by breakfast
When a coach calls out, the open session becomes an offer on three phones. The first tap takes it, and the players' apps say so.
Three phones buzz, one claims
The Tuesday morning coach posts out at 6:50 and the clinic pings the three coaches cleared for it. One taps yes from the kitchen at 7:04, the roster swaps the name, and twenty players learn about it from the app instead of from a sign on the door.
- ✓Cleared-and-free defines who gets pinged
- ✓The first yes locks it for everyone
- ✓Nobody finds out from a taped-up note
The week flags itself at thirty-eight hours
The desk manager also coaches two clinics, and each clock-in lands at the right rate against the right shift. When her week reaches thirty-eight hours on Thursday, the Saturday shift flags before it is worked, and the owner decides on purpose instead of discovering overtime on the pay run.
- ✓Rates follow the shift, not the person's title
- ✓Overtime warns before it exists
- ✓Payroll reads decisions, not surprises
Everyone's club, sized to their screen
A parent reads the balance, a junior checks tonight's court, a coach runs the roster, and grandpa watches his punch card burn.
Parents and players
Clinics, cards, and courts in one place.
- ✓Tonight's clinic and which court it landed on
- ✓The punch card's count, live, visit by visit
- ✓Rent a court from the parking lot, paid in-app
- ✓Waivers and event signups finished on the phone
- ✓Every payer sees a personal balance, nothing more
Checked in at the door, counted on the court
Coaches and the desk
Rosters, door taps, and the clock.
- ✓Tonight's sessions with rosters and counts
- ✓The door screen that burns punch cards down
- ✓Claim an open clinic before breakfast
- ✓Clock-ins that know desk hours from court hours
Demo paddles out, rental courts full
The demo wall closes its own sales
A player borrows a demo paddle for the weekend and the loan lives on the account until it comes back or becomes a sale. Grips, balls, and shirts ring at the counter, the drink cooler rings as concessions, and stock counts down as the scanner beeps.
- ✓A loan converts to a sale without rekeying
- ✓Shop lines follow the family's split rules
- ✓Stock knows what walked out and back
Tuesday belongs to the seniors, Friday to the party
The senior morning group holds a recurring two-court block that invoices itself monthly, a birthday buys all six courts on Friday night with paddles and balls bundled in, and the buyout blocks every clinic and rental behind it the moment the deposit clears.
- ✓Buyouts clear the calendar behind them
- ✓Gear bundles ride the rental invoice
- ✓Standing blocks bill themselves monthly
Hebrew for the grandparents, one setting
Language is set per account, once, and every screen, invoice, and reminder respects it from then on.
Signed in the language he reads
Cadence translates its own screens and buttons, but not your waivers and forms. That is why Cadence has a multi-lingual form generator, so you can create your waivers in any language you need, because a parent who signs a document she couldn’t read is a document you may not be able to enforce.
- ✓He signs the Hebrew waiver you created, not one a computer produced
- ✓Medical forms and photo permissions work the same way
- ✓Your terms of service stay in English, which is how they stay enforceable
Set once, respected everywhere
A grandfather follows the punch card in Hebrew. The coach reads the same account in English. Each of them gets invoices, reminders, and screens in the language their account keeps.
- ✓Every notice you send arrives in the reader’s language, from one message you wrote once
- ✓Right to left languages are laid out properly, not bolted on
- ✓The language rides the account, so the desk greets them in it
Cadence has the languages clubs actually need. Nineteen and counting at launch.
Drop-ins become regulars on schedule
Every open-play night leaves the club a list of people who had fun. The nudge toward a punch card goes out by itself.
Billing mail and hype mail, separate rails
A player who mutes the newsletter still gets invoices, card warnings, and session changes. The important mail cannot be muted away.
Worth checking: one unsubscribe switch controlling both is how families miss a card expiring.The Tuesday after a first drop-in
First-timers get one note with the beginner clinic times and the punch-card math, written once, sent each time.
Segments come straight off live data
Message every punch-card family, every junior parent, or everyone who dropped in last month, no exports.
Milestones worth a message
A first clinic, a hundredth visit, a year on the books, each can fire a note the club wrote once.
Review asks that land after the fun
The link goes out after a social or a jamboree, not after a payment reminder.
The social feeds the roster
Guest signups from Friday nights flow into the list the next beginner clinic gets announced to.
Cards, courts, and balances arrive mid-game
Your families, enrollments, balances, and history come with you. Do it yourself with our tools, or hand it to us and we’ll do it for you.
Families and players
Households, splits, and payer arrangements arrive exactly as they stand today.
Punch cards and balances
A card at seven of ten arrives at seven of ten. Credits and plans keep their place.
Sessions and standing blocks
The clinic grid, the senior mornings, and every recurring rental come over conflict-checked.
Waivers and history
Signed waivers, payment history, and attendance land searchable from day one.
Staging copy first
Read the import in staging, then pick the cutover date. Nothing goes live blind.
Or send the export
Ship the file from the old system and the migration team loads it with you watching.
Pickleball club questions, answered flat out
Bring the whole club to the demo
The demo loads your session grid and your card prices first, so what you evaluate is your club, working.