Wrestling club software
for the season of a hundred small fees
A wrestling season is one tuition and a pile of little charges: this Saturday's open, next weekend's entry, new headgear in November. Cadence keeps every one on its own line, splits any of them across two homes, and none of them gets lost.
Last night at your club
Saturday's open entry posted to forty families
Each one saw the thirty dollars on its own line, split where splits exist
His mom covers tuition, his dad covers entries
Two invoices did their jobs without a conversation
The roll got taken in a building with no signal
It synced from the parking lot on the way out
Sunday's open closes entries Friday noon
The nudge went to eleven families still unentered
Entry fees by the dozen, tracked like they matter
Nobody loses track of the big tuition. It is the thirty-dollar entries, week after week, across two households, that turn into arguments. Cadence itemizes every one.
His season, two households, no confusion
Most systems attach the money to one household account. Cadence attaches it to each child's enrollment instead, so the adults who pay for her can be billed separately. Each parent gets their own invoice for their own share, pays with their own card, and does not need the other one’s login.
- ✓Tuition to one home, entry fees to the other, or any percentage
- ✓Grandpa can fund the season's entries and nothing but the entries
- ✓Each payer's charges sit on that payer's signed authorization
- ✓Boosters pay the club directly, off every family's bill
A dead card at night, fixed before the room opens
When a payment fails overnight, Cadence tries the backup card on file. If the other parent has agreed to cover a missed payment, their card is next in line. Everyone is told what happened before the doors open.
- ✓A bounced draft reads failed the same day the bank fails it
- ✓Your returned-payment fee posts by the written policy
- ✓Nobody wrestles a month on money that bounced
Wrestling peaks in winter on both lines alike, so the spring fall-off is folkstyle ending on schedule.
Is the room getting crowded?
Answered on the screen, not rebuilt in a spreadsheet every quarter.
- ✓This month against the same month last year, so seasonality doesn’t fool you
- ✓Open-mat November to winter membership, as a measured join rate
- ✓“Email me revenue every Monday at 8 a.m.” and it just shows up
- ✓Ask in plain English: “who dropped after their first month this year?”
Six rooms, six monthly figures
Littles through freestyle, what each brings in and where the winter peaks.
Demo figures, not a real club.
Roll in a metal building, waitlists in the cloud
Fourteen singlets, still fourteen
The room counts fourteen, and when the Marchbanks family moved in December it only briefly counted thirteen: the Duprees answered the offer inside their Sunday window, the Sikes family slid up behind them, and a littles parent's request waited at the age gate. Nobody at the club made a call.
- ✓The count restores itself inside a window
- ✓The line moves where families can see it
- ✓The age gate holds without a phone call
The roll works where the wifi doesn't
Half the rooms wrestling lives in are metal buildings with no bars, and the roll does not care: the coach marks it from the mat edge, the phone holds it, and it syncs the moment a signal returns. The desk sees who was in the room tonight, tonight.
- ✓The roll lives on the phone until a signal shows up
- ✓Nothing waits on the building's wifi, because there is none
- ✓The desk reads tonight's room the same night
A season of small entries, one clean total
Registration, six open entries, coach travel, and gear each ride their own line, priced to families before the folkstyle season starts and collected without a shoebox of checks.
Six opens, one registration, no shoebox
The folkstyle season is a registration, six open entries, coach travel, and gear, and Cadence hands families that as one figure with each line still visible. Two-home wrestlers split it however the adults agreed, and a seventh open added in February reprices everyone at once.
- ✓Every open is its own line a family can point to
- ✓Entries can split differently than tuition does
- ✓A late-added open reprices every home together
Camps and intro nights, hands off
A summer technique camp, a Friday intro night, and a preseason conditioning block each post dates, a cap, a price, and a waiver, then families run their own signup and payment from home. Intro visitors and camp guests stay entirely off your pricing meter.
- ✓Signup, waiver, and payment finish at the family's kitchen table
- ✓Each program owns its own terms and waiver
- ✓Visitors and one-timers cost the club nothing
Practice runs even when a coach can't
The room runs on two or three coaches a night. When one drops out, the schedule already knows who is cleared to hold the practice.
Three o'clock problem, 3:19 answer
Work claims Drennan at three, and by 3:19 the six o'clock room belongs to Yost: the director saw two clean options, Yost straight in or Fenwick covering littles while Orozco took 12U, and tapped the first. Every room family's phone carried the change before pickup traffic started.
- ✓Fifteen minutes from problem to held room
- ✓Options come pre-cleared, not brainstormed
- ✓Phones carry the change before pickup does
No volunteer discount on clearances
Lois Fenwick volunteers two nights a week, and her file gets no volunteer discount: SafeSport, background check, first aid, dated like every paid coach's, watched by the same schedule. The room treats cleared as cleared and lapsed as benched, whoever you are, with the history kept to the day.
- ✓Volunteers carry the same dated file
- ✓Benched is the schedule's word, kept automatically
- ✓The history answers to the day
Mat-side and desk-side, one download
His mom watches the balance, he watches his sessions, his coach takes the roll, and it is one download doing all three jobs.
Parents and wrestlers
Every question the desk used to field, answered in a coat pocket.
- ✓Tuition, entries, and the cards behind them
- ✓Practice schedule on the family calendar
- ✓Absence reported from the truck, makeup asked with it
- ✓Waivers and registration signed on the phone
- ✓Headgear and gear charged to the account
Roll from the mat edge, no bars needed
Coaches and the desk
The roll from the edge of the mat, signal or not.
- ✓Roll from the mat, offline in a metal building
- ✓Clock in and out at the door
- ✓His practices and any coverage asks waiting
- ✓Emergency contacts one tap off the roster
Withdrawals and waivers off the clipboard
From the family's side, one tap
From the Tillman family's side, leaving camp week one was one tap and one email: the email held the $15 fee the posted terms named and the $95 that came back as credit, itemized, with the second household copied on its own version. The desk approved and moved on.
- ✓One tap out, one itemized email back
- ✓Posted terms name the fee before anyone asks
- ✓The second household gets its own copy
Written for the kitchens it gets read in
The club wrote its waiver three times, once in Turkish, once in Spanish, once in Russian, because those are the kitchens it gets read in, and no translation feature touched any of them. Each family signs its own language's version, and the desk tracks who has and who hasn't.
- ✓The club writes every version it offers
- ✓Signing follows reading, in that order
- ✓The desk counts who has and who hasn't
His grandfather reads it in Turkish
The product in the language each person reads, chosen per account, honored on every screen after.
Signed after reading, not before
Cadence translates its own screens and buttons, but not your waivers and forms. That is why Cadence has a multi-lingual form generator, so you can create your waivers in any language you need, because a parent who signs a document she couldn’t read is a document you may not be able to enforce.
- ✓She signs the Turkish waiver you created, not one a computer produced
- ✓Medical forms and photo permissions work the same way
- ✓Your terms of service stay in English, which is how they stay enforceable
Per person, and it sticks
One grandfather reads the entry invoice in Turkish. The mom beside him reads hers in English. The desk volunteer keeps her screens in Spanish. One room, three settings, every invoice and notice loyal to each.
- ✓Every notice you send arrives in the reader’s language, from one message you wrote once
- ✓Right to left languages are laid out properly, not bolted on
- ✓The account carries the family's language, so the desk starts there
Cadence has the languages clubs actually need. Nineteen and counting at launch.
Open mats that turn into memberships
Every open mat night is a list of families one nudge from joining. This is the part that sends the nudge without a rented mail tool.
Muting the newsletter mutes nothing owed
A dad off the promo list still gets invoices, entry deadlines, and schedule changes. Owed and offered travel different wires.
Worth checking: a single unsubscribe switch eventually costs a second mail subscription.Messages that sound like the room
Your club's look drops into your own layouts, and every automatic message rewrites until it reads like a coach typed it.
The open-mat list stays fresh by itself
November's open-mat dad is a January lead. The kid who aged out of 14U is not. Cadence sorts that from its own rosters.
Charge the first night, credit it back
A small fee on the intro practice becomes tuition credit the day he joins. Families in earnest lose nothing; the tire kickers wander on.
The deadline reminder is free to send
App and email cost nothing extra, and text stands by for the Friday an entry deadline sneaks up, with no charge touching families.
Open mats to memberships, counted
Which open-mat night, which coach, which hour actually produces members, read from attendance instead of gut feel.
Bring the whole club, history and all
Your families, enrollments, balances, and history come with you. Do it yourself with our tools, or hand it to us and we’ll do it for you.
Move between seasons, keep the ledger
Hand over the export and the club comes back moved at no charge, or drive the guided importer yourself. Nothing shows to a family until you approve it.
Open-mat crowds ride outside pricing
Enrolled wrestlers are what the meter counts. Open-mat visitors, intro nights, and camp guests cost nothing.
Worth checking: per-record pricing bills you for every name a busy November collects.The flyer price is the family's price
Our margin lives in processing, so checkout adds no line. Posted equals paid, entries included.
Worth checking: free tiers pass their percentage to whoever is paying.Announcements come from the same login
Entry deadlines, weather calls, and campaigns all compose where the billing already lives.
Two seasons ago is still on file
Which coach held the littles room in 2024 is a dated answer, because records stack instead of overwrite.
Tuition to headgear, one login
Billing, rosters, entries, waivers, camps, and email under one roof, with no side spreadsheet holding the season together.
Wrestling club questions, answered flat out
Load your own entry-fee season
A walkthrough carrying your practice blocks, your open schedule, and your fee sheet, nothing canned.